Speaker Information

Registered participants are invited to present oral/poster communications in English, during the Symposium.

Speakers selected from abstract submissions will be asked to prepare their presentation with the following information in mind. 

Content and format of the abstract

- Word Processing: Microsoft Word (or compatible text files)

- Title: Times New Roman 12 bold

- Author/s: Times New Roman 12

- Institutional Address: Times New Roman 10

- Main text: Times New Roman 12, single spaced and no bleeding

- Language: All communications must be submitted in English

- Abstract should refer concisely the objectives or issues raised, the study area, a description of the project or work, the data and methods used and results obtained. The total length of the abstract should not exceed one page size A4.

Speaker Timing

Besides the keynote address (30 minutes), speakers  will each receive 15 minutes + 5 minutes discussion for their presentation. These 20 minutes include any time for question & answers as well as your moderator’s brief introduction of your talk.

Speaker Registration

All presenters must register for the conference and pay the applicable fee by May 15, 2022 in order to CONFIRM their participation as a presenter. If your talk will be given by a colleague, please inform Organizing Committee immediately so that your presentation may be confirmed. 

Speaker Cancellation

In the event a situation should arise that would prevent you from honoring your commitment, we trust that speakers will alert us immediately. If possible, we ask that you use diligent efforts to help locate a qualified substitute, thereby preventing the program from being compromised. 

Presentation, Equipment, Instructions & Preparation

Knowing the audiovisual set-up will prevent difficulties with your presentation and contribute significantly to the success of the symposium. PowerPoint is the recommended visual application. Following is the equipment that will be available, instructions to ensure the actual presentation goes smoothly, and some tips. 

Equipment Available

  • PC laptop with 2010 Microsoft PowerPoint Application
  • Computer projector 
  • One wired podium microphone 
  • One wireless lapel microphone 
  • Wireless remote control to advance and reverse your slides 
  • Wireless Internet access 

Please note: A moderator will be present during each session to assist speakers with the microphone, and a volunteer will be assigned to operate audiovisual equipment. 

PowerPoint Presentations

Embed graphs or figures into the document as independent objects; do not dynamically link from other programs. 

Attempt to limit file size to 25 Mb and less. Photos for slides can be compressed and saved in a lower resolution. 

Disable any automatic advance timers in your file. 

When saving your file, use the name of the person who is presenting, e.g. JohnDoe.ppt. 

If you will not be at the symposium the day before your presentation, you may email it in advance to ifs2020gaia@cm-gaia.pt  

Note: All presenters must still check-in with conference staff or the audiovisual operator prior to their talk to confirm that their presentation is playing normally.

Color Shifts and your Presentation

Due to the different resolutions of laptops and projectors, color shifting can occur. Please be aware when creating the presentation that the colors may slightly change when projected. Also, please note that this conference will be using the 2010 version of Microsoft  PowerPoint

Young Scientist Awards

In order to recognize and stimulate the scientific work on Fireflies Conservation developed by young researchers, this Symposium will honor the best oral and the best poster presentation.
Young researchers (registered as bachelor, master or PhD students) who want to be considered for the Awards must indicate that intention on the abstract submittal. Candidates should be the first and presenting author. Only one submission per candidate will be considered. The Jury will be constituted by Senior Scientists and the winners will be chosen on the basis of the originality and quality of the work and of the presentation. The winners will be announced during the Closing Ceremony.


Parque Biológico de Gaia

R. Cunha, 4430-812 Avintes, Vila Nova de Gaia, Portugal


Câmara Municipal de Gaia

Rua Álvares Cabral 4400-017 Vila Nova de Gaia